AHA Guide for Team Managers

Updated as of August 2019

Thank you for volunteering to be the Manager of an AHA hockey team.  You are a proud few that help represent one of the largest town hockey programs in the state.  It is the work that you do that helps each team have a safe, organized, and successful year.  The details below are the basic requirements of and duties as an AHA Team Manager.

A. Registration Requirements

Register with USA Hockey as an Ice Manager/Volunteer - You will receive a USA Hockey

Number which you will need to register on the AHA website.

Register on the AHA website as a Team Manager.  Once you are registered for an AHA hockey team, you will have access to your team’s roster and the ability to send team emails through the website.

• Undergo a background check

• Complete SafeSport training

B.  Areas of Responsibility

1.  Roster Labels - Each league game requires three roster labels (home team, away team, and league copy) that include the coaches and all of the players' names and jersey numbers.  At the start of the season, create your team’s roster labels and print copies as needed for the coaching staff to use on game sheets. The stickers are formatted to print on Avery Labels 8163.  Contact webmaster@andoverhockey.org for a template to which you can add your team's roster and print out in advance of games.

2.  Tournaments One of the season highlights for many hockey teams are tournaments.  In past seasons AHA teams have participated in tournaments from Waterville Valley and Jay Peak to Montreal and Nashville.  Here are some steps to take to help plan a successful tournament:

• First, speak with your coaches and parents to determine if there is interest in attending an away tournament. The earlier you start this process, the better, as many popular tournaments fill up quickly.

• A list of sanctioned hockey tournaments in Massachusetts can be found on the Mass Hockey website.


• Once you have selected a tournament and registered, you can work to secure a room block at a local hotel and share important registration information with your families.

• As soon as you know your team is participating in a tournament, in order that your team not be scheduled for a game or practice while you are away, e-mail dates to:

-AHA Ice Director

-AHA Valley Hockey League Rep (if your team plays in the Valley Hockey League) and/or Girls Director (if your team plays in the Middlesex Yankee League.)

• If traveling outside the country, you will need to fill out a Travel Permit (please obtain from Compliance Director)

3.  States

The Compliance Director will register all teams who are interested in participating and will automatically register the top three teams in each age group. Please inform the Compliance Director if:

• your team IS one of the top 3 (1, 2, 3) and DOES NOT want to participate

• your team is NOT one of the TOP 3 and DOES want to participate

Although State Tournament games usually take place in March (a playdown game may be required earlier in the season), your team will need to decide whether they will participate by mid-October, when registrations are due. The team is responsible for the cost of participation and may be required to travel to locations that are farther away than league games.

All players and coaches must be in compliance with USA Hockey and Mass Hockey requirements to participate in a State Tournament.

4.  VHL Player Registration

Players on teams that play in the Valley Hockey League (VHL) are required to register with the VHL in addition to USA Hockey and AHA. The AHA VHL representative will send out information on how to register with the VHL at the beginning of each season. Please pass this information along to your team. If you or anyone on your team has questions about this registration, please contact AHA's VHL rep. Players not registered with the VHL will not be eligible for post-season play.

5.  Cancelling and Rescheduling a Game

Teams should avoid canceling games but it is sometimes necessary. There are different procedures

for canceling a Valley Hockey League game and a Middlesex Yankee Conference game. 

As soon as you know your team will need to reschedule or cancel a league game, please contact:

-AHA Ice Director

-AHA Valley Hockey League Rep (if your team plays in the Valley Hockey League) and/or Girls Director (if your team plays in the Middlesex Yankee League.)

6.  Binders – It may be helpful to create a team binder if you need to keep any of the following pieces of


• For tournaments, you may need a USA Hockey Roster, copies of each coach's CEP certification and SafeSport certification, and copies of each player's birth certificate.  Check with the tournament organizers to determine what is required.

• Past game sheets for league record. They may be needed to prove a player has played on your team enough times to be eligible to participate in the State Tournament and/or league finals. Alternately, your coach may keep the game sheets.  

C.  The Fun Stuff

1.  Social Media

Please send updates, videos, photos and news about your team to AHA's Social Media Director.  We want to showcase our real stars - our players!

2.  Team Get Togethers

In the past, teams have planned formal or informal gatherings - at the start of the season, around the holidays or an end of year break up team party.  These can be hosted by team parents or at a local restaurant or other location (e.g., Wamesit Lanes).   

Additionally, some teams in the past have organized outings to local college (Merrimack, UMass Lowell, BC, etc.), minor league or even Bruins games where the kids may have an opportunity to get on the ice either during player introductions or intermission.  

Also it is always great to see a strong show of support at Andover High games (boys and girls)!

3.  Coaches Gifts

In the past Team Managers usually collect for an end of season coaches' gift.  (Hopefully the coaches reciprocate!)

Thank you again for volunteering your time!  Your efforts make AHA a better experience for everyone -

parents, coaches, and kids.

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